REQUIRED DOCUMENTS

There are no visa documents required for the North Pole. However, you must have a valid passport beyond your date of return and the appropriate visa documents for entry to Russia. Participants might also need vaccination documents when travelling, in accordance with ever changing rules, e.g. Covid.

MEDICAL

All participants should be in excellent health and capable of easily completing the race of their choice. Please consult with your doctor before entering the Arctic Polar Race. 

ASSUMPTION OF RISK / WAIVER

I acknowledge that I have that I have carefully read and understand the description, terms, conditions and recommendations of the North Pole Arctic Polar Race. I am participating in this trip with full knowledge of the hazards involved in such an endeavor. I also realize that the dates of the trip may change from those specified on this form.

I also understand that Polar Running Adventures works with a specialist polar logistics company in the organization and promotion of the Arctic Polar Race events and that I may have to complete and agree to their standard polar travel forms. 

I understand that the Arctic / North Pole is the most remote and one of the most inhospitable and undeveloped regions of the planet. Logistics problems are enormous, the weather ferocious and unpredictable. Delays of days or longer must be anticipated. 

I understand that the risks of traveling and competing in the Arctic include, without limitation, extreme weather conditions can change rapidly and without warning; that temperatures can fall below -40 degrees Celsius, with wind chills even lower; that bad weather and aircraft malfunction could strand the expedition for many days; that prolonged exposure to the Arctic environment can even cause loss of fingers, toes, and body parts due to frostbite, or loss of life due to hypothermia, dehydration and other means.

Furthermore I understand that participating in physical activities such as running in the Arctic area may, in a worst-case scenario, place me at risk of death from the frigid conditions. I fully understand that I am in a remote region devoid of many medical supplies and facilities, as well as rapid evacuation capabilities.

I understand that Polar Running Adventures shall not be responsible for failure to perform any of its obligations under this agreement during any period when there is a Force Majeure: This refers to any event beyond reasonable control, including but not limited to political unrest, natural disaster, epidemics, pandemics, health advisories and alerts, orders from government or international authorities, severe weather, technical or mechanical failure, or any other causes beyond the control of Polar Running Adventures or deemed to constitute a danger to the safety and well-being of participants.

In consideration of being permitted to participate in this trip, I fully assume responsibility upon myself for such bodily, mental, and financial injuries caused by, but not limited to various surface transportation, accidents, aircraft malfunctions, hazards of traveling in Russia and the Arctic, forces of nature, civil unrest, terrorism, and other perils. I freely assume these and all other risks inherent in this Arctic expedition, in exchange for the thrill and adventure of traveling to Russia, the Arctic and North Pole.

I hereby assume all risks, including those mentioned above, as a result of my participation.

USE OF IMAGE

I understand that during the race or in related activities, I may be photographed and filmed. I agree to allow my name, photo, video or film likeness to be used for any legitimate race promotional purpose by the event organizers, producers, sponsors, and assigns.